The modern office is spoilt for choice when it comes to digital tools. You’ve got Google Docs, Slack, Evernote, a whole range of free and subscription programs that can fulfil a business’ needs. You’ve probably got several digital tools you’ve been using daily for months.
We judge digital office tools on lots of things; for example, do they bring value & save you time in your organisation? Do the programs you use work seamlessly together?
You’ll find that you’re loyal to certain tools; maybe they are the best option out there, but maybe you’re sticking with them out of familiarity. Here at TechQuarters, we are all about Microsoft 365, and we’re pretty well convinced that we picked the right office suite for us; but for the sake of competition, we’ve gone through a quick comparison of the Microsoft products that we use the most daily, and their main competitors in the market. Have a look to see how many of these products you use or know of!
Google Docs VS Word
Word processors are among the most widely used tools in business. Microsoft Word is one of the most popular and could be considered the benchmark for word processors. Its biggest competitor would probably be Google Docs. There are a lot of similarities between the two: Both integrate well with email and can be accessed for free as a cloud-based app. Of course, with a Microsoft 365 license, part of what you’re paying for is to get the local version of Word, but we believe that you pay for a huge step up from Google Docs. With Word, you get the security of it being local and available offline, whilst still being able to easily upload your documents online.
Moreover, many would agree that Microsoft Word has a wealth of user features that have been developed from years of feedback, that newer word processors just can’t compete with. To put things in perspective, Google Docs is about 14 years old, whereas Microsoft Word is will be celebrating its 37th birthday in October!
Microsoft enable users to work on documents in the cloud and share it with their team members so effortlessly. Microsoft has number of data centres around the world and have a dedicated team making sure your data is backed up 24/7 automatically. They have features that are loved by authors, writers and creators because you have control over your document, not the other way around.
PowerPoint VS Google Slides
Everyone loves an engaging presentation, and there is a wealth of different programs that enable you to create decent slideshows. Google Slides is definitely one of the better ones out there; once again, you can get it with a Google Account and it’s very simple to use, so you can very quickly put together a sharp looking presentation.
PowerPoint is personally one of our favourites, however, as you can get seriously creative with fully customisable slides, graphics and animations. It can be as simple as Google Docs to use if you are just looking to create simple presentations, but with PowerPoint there’s so much more to explore for the advanced user. If you’re looking to create content that is eye catching & captivating, PowerPoint is the go-to. PowerPoint naturally offers more features because, like Word, it has been around longer than Google Slides.
At the end of the day it depends on what your business requires but we feel that if it’s already included in Microsoft 365 Business, you should just use it!
OneNote VS Evernote
Note taking is one of the fundamental aspects of efficient working. Anyone who says they can keep all the information they need in their head probably just forgot their pen! Well these days, you’ll never forget anything with applications like Evernote and OneNote.
Evernote is a very popular third-party note taking application. We tried working with Evernote for a while, and it had some pretty good features, like good web clipping and note search capabilities; but we noticed that ones you reach a certain number of notebooks, it becomes a bit slow.
OneNote is actually the lesser known sibling amongst the Office Suite (Word, Excel, PowerPoint). It is probably the most up to date note taking application, because Microsoft constantly updates it based on real user feedback to improve the experience. You can take notes in real time and it syncs directly into the cloud. One of our favourite things about OneNote is that you can use a tablet and stylus to take notes like you would on paper, and it has the capability to convert it into text – a feature we really love!
If you’re a serious note taker with a lot of irons in the fire, then you need to consider a tool that has the storage space you need so you never have to delete any important notes. We have compared storage size of Evernote and OneNote and the winner is of course OneNote. OneNote storage is connected to OneDrive which has no restrictions so you can create all the notes in the world in comparison to Evernote which restricts users to a maximum of 100,000 notes.
Teams VS Slack
We have a deep comparison blog comparing the differences between Teams and Slack if you want to look into this even more. We think Slack is a good application however it is a stand-alone collaboration tool, which means it’s another service you’ll need to pay for and login to daily. Microsoft Teams is included with Microsoft 365 Business licenses for free. As well as this, it has seamless compatibility with Microsoft’s Office Suite (OneNote, Word, Excel & PowerPoint.)
It also syncs with Outlook calendar, SharePoint, Planner; you can plug nearly every Microsoft application into Teams, as well as a range of third-party apps. This means you don’t have to switch between different applications to get the information you need. You have it all on one platform, saving you time clicking around looking for relevant information.
Why Choose Microsoft 365 Business?
We personally think it’s a no brainer! Why use several different portals that you need to log in to individually? With Microsoft 365 Business you get all the cloud-based tools you need to work, but with single sign-on, all in one place. It’s simple and it integrates smoothly with all your data, whilst having all the necessary security features built in as well to keep this precious data safe. This means your work is organised, you can access everything quickly in the cloud and be able to collaborate with your colleagues seamlessly.
Secondly, costs are a factor to consider. Yes, some of the tools you’re using may be free, but nothing is too good to be true. If something is free, there’s usually some sort of limitation, meaning you will end up paying in some way if it isn’t with money. Microsoft 365 Business includes all the business tools and storage you need, all in one payment so you don’t have umpteen different line items for different tools you’re using. Your finance director will understand the frustration and will definitely appreciate having more streamlined overheads!
If you’re looking to learn more about Microsoft 365 Business, please contact us with the details below and we will get right back to you.