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How to prepare for GDPR 2018

The General Data Protection Regulation (GDPR) is ‘the most important change in data privacy regulation in 20 years.’

GDPR will be enforced in 25 May 2018, at which time organizations who are not GDPR compliant will face heavy fines. Yes, this is a big deal but why? Well GDPR is not just about protecting data. This regulation enables consumers to have control over their own personal information and have the right to ask for their data to be deleted permanently.


Understand the benefits of GDPR

This regulation ensures that organisations will be more organised with data and more rigorous in ensuring its security; which benefits both the customer and the business itself. This regulation changes businesses current model into a data driven model.  We have been slowly moving from an application centric approach to a data centric approach within business for some time now and GDPR has just sped up this transition. Properly organising your data can also significantly reduce operational costs.

Step 1: Identify

The first step in preparation for GDPR is for organisations to properly evaluate their data, how data is being collected and how it’s being protected. How many devices and storage spaces is your data stored on? Data that is being collected, can it be accessed by anyone? Is that data safe? It’s key for every organisation to identify what data they currently, where it’s stored and if those locations are safe. Know your data.

Step 2: Collect

The second step in being GDPR compliant is to gather all your data across all devices and storage locations and keep them in one safe and secure location. Having data scattered across different devices and locations leaves it prone to data loss and possibly data theft. Organisations need to decide what location is best to store data – an example could be a private SharePoint Site hosted in Microsoft Azure. There are so many Microsoft Office Applications that enables users to store all their data in one location, safely and securely.

Step 3: Organize – Classify your data

Organisations need to start thinking of ways they can start classifying and organising data. It is a requirement of being GDPR compliant the business should be able to access data directly and on request. Properly organising data in a centralised location enables users to access data quickly and pull out data when required to do so. Data needs to be stored with secure protection to ensure it’s safe from Cyber Attacks, viruses, data theft and so on. It is critical to keep this data secure and limit access to the data through effective permissions.

Information Age note that:

“88% of customer data records contain errors, affecting data accuracy; resulting in miscommunications with customers or intended recipients not being reached, leading to damaged relations’’

which outlines the importance of organising and classifying your data.

Step 4: Protect

GDPR is primarily concerned with user’s privacy and effective data protection. Organisations now need to seek customers permission to collect and store their data and make it clear how their data will be used. This is a huge responsibility for organisations, they need to be able to protect user’s data. Data protection services will enable users to keep data protected under high security firewalls and software.

For more information on GDPR and how it will impact your business, have a read of our previous blog here.

 Or contact us directly at: 0800 148 8001

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